When configuring an email client it is important to set up the
correct email addresses. Here we will look at email address set
up that is generally applicable to all email clients (outlook
express, IncrediMail) and all email providers -POP3 mailboxes,
Yahoo email, Msn Hotmail
When you set up an email client like outlook express for
accessing POP3 mailboxes, Yahoo email, Msn Hotmail or any other
service provider you will be confronted with a screen asking for
display name, email address,reply address.
The important fields are :
Display Name: This is usually your name or nickname and will
appear on your email in the from address. In the Example above
steve
Email Address: This is the email address given to you by your
email provider. In the example above steve@....... (left bank
here because of email harvesting). The email address is usually
associated with a physical mailbox.
Reply address: This is the email address That the recipient will
reply to and is either blank or set to the same address as the
Email address-The effect is the same. In the example above it is
set to be the same as the Email address.
Reply Address Different From Email
Normally you set up the email and reply address to be the same.
There is however a case for setting them to be different and
that is normally when you have changed email providers but have
retained your old email address. In order to retain your email
address you need to own the domain name and this is covered in
more detail in a guide to
email addresses and lifetime email addresses. Assuming for
now that your addresses are as follows:
old: steve@oldISP.com
new: steve@newISp.com
lifetime email address: steve@mydomain.com
You would set up your email client (outlook express ,
IncrediMail) as follows:
Set up for old ISP
DISplay Name: steve
Email Address: steve@oldISp.com
Reply address: steve@mydomain.com
Set up for new ISP
DISplay Name: steve
Email Address: steve@newISp.com
Reply address: steve@mydomain.com
Notice that in either case the reply address is the same and it
is your lifetime or permanent address. Anyone replying to email
from you will reply to the reply address (steve@mydomain.com).
You will need then to make arrangements with your email address
provider to forward this email to your new mailbox.
Email Forwarding
Email forwarding allows you to continue to use an existing
email address e.g. an email account provided by your lifetime
email address provider steve@mydomain.com regardless of which
ISP (Internet service provider) you use.
If we continue the example of oldISP and newISP then any email
messages that are sent to steve@mydomain.com need to be
forwarded to either the oldISP address or the newISP address
oldISP
Your ISP or email provider is oldISp your email address and
physical mailbox is steve@oldISp.com.
You arrange with the lifetime email address provider (usually
you do it yourself through a control panel) to forward email
sent to steve@mydomain.com to your mailbox steve@oldISp.com.
newISP
You then decide to change your ISP or email provider to newISp
your new email address and physical mailbox is now
steve@newISp.com.
You now arrange with the lifetime email address provider
(usually you do it yourself through a control panel) to forward
email sent to steve@mydomain.com to your mailbox
steve@newISp.com.
Catch-All Email Addresses
A catch all address is a special case of email forwarding. With
a catch all email address then all email sent to
anyone@yourdomain.com will be forwarded to a single mailbox.
info@yourdomain.com-----> Mailbox1
sales@yourdomain.com -----> Mailbox1
admin@yourdomain.com -----> Mailbox1
When retrieving email you only need to connect to mailbox1 to
retrieve email sent to any of the addresses.
About the author:
Stephen Cope is a freelance trainer and the Webmaster at - making a website,
Niche Website
Guide. ,Money Making
Websites , IncrediMail
and Outlook Express Updates.
